[Music Festivals & Events] The Appeal and Mindset of Volunteer Staff

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Outdoor festivals, concerts, and events that have been increasing in recent years

I imagine many of you reading this have attended an outdoor live music festival or event at least once.

With municipal governments in each city actively seeking to attract festivals to promote regional revitalization, a variety of music festivals and events have been held in recent years across different areas.

A major feature is that temporary stages are set up in places that aren’t usually live venues, and events are held outdoors amidst great natural surroundings.

I think one of its charms is that, through music, you can meet many people, get excited together, and enjoy it across all generations, from children to adults.

Many volunteer staff members are also participating.

http://fes

apbank.

jp/action/

At large festivals and events, not only on the day itself but also in the lead-up, a variety of preparations are carried out, and behind the scenes many volunteer staff members play active roles.

While these events are often held on weekends, the titles of participating staff vary widely, including students, part-time workers, office workers, and musicians.

I get the sense that many of you are taking part in between work, studies, and other commitments.

Of course, I understand that volunteer staff receive little to no compensation, but everyone is working hard behind the scenes to support the event.

What do volunteer staff do?

http://h7deand5eek

hatenablog.

com/entry/2014/10/30/130750

Volunteer staff roles cover all aspects related to the event, including live planning and operations, promotion, and day-of staffing (preparation, setup, and guidance).

As the event date approaches, with meetings and preparations piling up, there are times when things get extremely busy.

On the day of the event, especially at summer outdoor festivals, it’s often under the blazing sun, so you have to be prepared for sunburn. And when you’re assigned to security or guiding duties, you don’t move around much, so in the middle of winter you’ll have to endure the cold.

In venues that don’t usually host live shows, there will likely be physical work such as setting up the stage.

Benefits of live volunteer staff

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cat.

ac.

jp/hschool/topics/5059-2014.

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You can support artists and musicians close to you.

A live event can’t succeed with just the musicians.

It won’t be complete unless various staff members provide support and entertain the customers.

Staff can deepen their interactions with each other and have opportunities to meet new people.

It’s an environment where many people collaborate just for that event.

There are many opportunities to interact with people you wouldn’t encounter in everyday life.

Be able to contribute to the region and the city you love.

It’s an opportunity for many people to attend from various regions.

It can also be a catalyst for energizing the city you live in!

Be appreciated by the participants and the customers

I think being appreciated is the happiest moment for anyone.

You can experience a sense of accomplishment and solidarity.

This might be the most common source of motivation among the staff who participated.

You can have a valuable experience.

I think it will be a fulfilling experience that you don’t often get to have in everyday life!

Volunteer staff guidelines

http://www

internationalemploymentlawyer.

com/page/2/

One’s sense of responsibility is being called into question.

With selfish behavior, it’s difficult for the team to truly come together and make the event a success.

The spirit of helping one another is important.

There may be times when various troubles and accidents occur, but it is precisely at such times that the spirit of supporting one another is important.

Comfortable clothing that allows easy movement

Wear comfortable, easy-to-move-in clothing, and if significant temperature changes are expected, prepare something like a hoodie that you can throw on over your outfit.

Also, wooden clogs or sandals can be hard to move in and sometimes dangerous.

Be sure to wear athletic shoes (sneakers).

Take care of your health.

When you're really not feeling well, don't push yourself—make sure to rest.

Above all, while having fun

The event for that day only happens for real at that time.

It’d be best if we could have fun and get the crowd excited together with our customers!

Items that are useful to have

waist pouch

http://posiyellow

tumblr.

com/post/76073117880

If you have too much luggage it’s hard to move around, so try to choose items that keep you as light as possible.

Pen (ballpoint pen, marker)

http://www

askul.

co.

jp/p/177567/

It always comes in handy when you take notes and such.

No harm in keeping it!

Notepad

http://www

civillink.

net/esozai/bungu.

html

This is also essential!

smartphone strap

http://news

livedoor.

com/article/detail/7629009/

We often need to communicate among staff, so keep it with you at all times and don’t let it out of your sight.

waist pouch

http://bagkeng

com/tag/waist-bag

Easy to grab! Hands-free!

It’s handy for carrying various items around.

towel

http://sweet-and-sweet

blog.

so-net.

ne.

jp/2009-07-12

Since you sweat in the summer, you should carry a towel with you.

Hats and sun protection

http://www

alcoco-plaza.

jp/shopdetail/033003000093/

In the scorching sun, heatstroke and sunburn are a concern, so make sure you’re fully prepared with proper precautions!

Various chargers

http://netsoku

com/5007

Portable battery-type chargers are also recommended.

power strip

https://www

winkdigital.

com/category/index.

jsp?ctglyid=1002_1

If you keep it together with a charger, it will definitely come in handy.

wristwatch

http://www

udewatch.

com/products-d7936.

html

Let's make sure it's set up so we can quickly check the schedule for the day!

penlight

http://www

douguya.

biz/SHOP/BRONTE-RA03.

html

It's handy to have when the sun sets and it gets dark.

It’ll come in handy even in the wings of a live stage!

garbage bag

http://www

smartkaigo.

jp/products/detail.

php?product_id=27020

Of course it can be used for trash collection, and it’s also handy for sudden measures during rainy weather!

portable ashtray

http://sasaralaife

blog88.

fc2.

com/?tag=for-men

If you smoke, make sure to keep this as a matter of etiquette!

insect repellent spray

This is also handy to have!

First-aid kit (bandages, medicated patches, anti-diarrheal medicine, etc.)

http://jointex

callme-office.

com/?p=37394

It's reassuring to have it on hand just in case.

Frequent breaks and hydration are also important.

http://hatenanews

com/articles/201107/1840

Outdoors, it’s essential as a measure against sunstroke and heatstroke, so make sure to drink fluids frequently.

Since we often move around all day, be sure to take proper breaks and participate while keeping your stamina in mind!

Lastly

Volunteer staff are recruited on the official website for each event.

Let's create great live events—and wonderful memories that make us think, “I’m so glad we held it”—together with our customers and the musicians!